Absence Reporting

How to Report an Absence

Absence/illness

Absence due to illness or other valid reason should be reported before 11am on the day. You have two options to report an absence: –

SMS / TEXT : 0790 866 3700

or email: absences@greenhead.ac.uk

Characters are limited, see below an example of text message:

“Tom (S23xxxx) is absent (26/09) due to vomiting and will return to College (28/09)”

Please include the student’s name, student number, date of absence, reason for absence and expected return date. Absences reported retrospectively will not be authorised.

If a parent/carer is unable to e-mail before 11am, then the student can report the absence using any of the above options. This MUST be followed up with a parental message the SAME DAY for the absence to authorised.

It is courtesy that the student notifies their tutor and teachers of the lessons they miss and arrange to catch up on any work missed.

Leaving College Early

If leaving early due to illness or other valid reason, the student must “sign out” with the Student Services (M10), BEFORE leaving College. The absence should be confirmed with a parental message the SAME DAY for the absence to be confirmed.

It is courtesy that the student notifies their tutor and teachers of the lessons they miss and arrange to catch up on any work missed.

Absence due to Appointment (not illness)

Students can notify Student Services through CEDAR for appointments only. The absence request must be completed prior to the absence date. Supporting evidence must also be shown, such as appointment card/letter/text/email. Please email the evidence to absences@greenhead.ac.uk.

It is courtesy that the student notifies their tutor and teachers of the lessons they miss and arrange to catch up on any work missed.

Authorised Absences

Absences that are acceptable:

· Illness or accident (must give full reason).

· Hospital and orthodontist appointments that cannot be arranged

outside College hours (GP and dental appointments should be made in study periods or out of College time, where possible).

· Religious Observance (we permit up to 3 days over the academic year with a maximum of 1 day on any one occasion).

· University visit for an open day, interview or learning scheme.

· Careers and apprenticeship interviews.

· Work experience placement that is linked to study programme.

· Funeral of a family member or close friend.

· A driving theory or practical test (not lessons).

· Authorised study leave, prior to College examinations.

Unauthorised Absences

· Holidays/pilgrimage during term time.

· Optician appointment.

· Part-time / full-time work which is not part of the study programme.

· Interviews / inductions for part-time or full-time work

· Leisure activities.

· Weddings (unless parent or sibling) and birthdays or similar family celebrations.

· Babysitting younger siblings / taking to or from school.

· Shopping / collecting prescriptions.

· Driving lessons.

Failure to comply with any of the above may result in a meeting with your Tutor and/or a reduction in payment of the Student Bursary.

Parent/carers can view more details by logging into their parent/carer CEDAR account: https://cedar.greenhead.ac.uk/auth/login

If you need to create a parent/carer CEDAR account: https://cedar.greenhead.ac.uk/auth/account/create

If you are having difficulties accessing CEDAR: https://www.greenhead.ac.uk/college-info/cedar-parent-guides